City Clerk

The City Clerk’s Office documents democracy by authenticating, recording, and maintaining the City’s official legislative acts. It assures compliance with legal requirements for Washington State municipalities, including the accuracy, organization, accessibility and protection of all essential public records. The Clerk's office is a valuable public information center.

The City Clerk’s Office:

• Provides administrative support for the Mayor and City Council 
• Coordinates with city departments to prepare materials for City Council Meetings
• Provides public notification of meetings, legal notices, formal bid openings, and requests for proposals
• Produces meeting minutes
• Facilitates compliance with open public meeting laws
• Manages the City boards and commissions volunteer recruitment
• Oversees City contracts and interlocal agreements
• Manages the City's comprehensive record management systems to include retention, archiving, destruction and disposition of City records as required by the Public Records Act
• Serves as liaison to Lewis County concerning elections and voter registration
• Ensures compliance with the Open Government Trainings Act

Role of the City Clerk

The City Clerk is an unbiased public servant who promotes open government and transparency of information by providing a link between citizens and government. The position of City Clerk is a statutory position required by State law.

In addition to the statutory duties of the position, the City Clerk serves as a member of the Leadership Team, oversees Public Records Act and Records Management compliance, and provides administrative support to the Mayor and City Council.